If you’re a private hire driver in London, keeping your PCO licence valid is essential to continue working legally. The licence, issued by Transport for London (TfL), must be renewed every three years. Missing your renewal deadline could mean losing the ability to work, so it’s important to understand the process and prepare in advance.
In this guide, we’ll walk through the PCO licence renewal process, the documents you’ll need, and some useful tips to make it stress-free.
When Should You Renew Your PCO Licence?
TfL normally sends you a reminder letter several months before your licence is due to expire. However, you don’t have to wait—you can start your PCO licence renewal application up to four months before your expiry date. Acting early is the best way to avoid delays, especially as TfL can take several weeks to process applications.
If your licence expires before your renewal is approved, you won’t be allowed to work as a private hire driver until you receive your new licence.
Steps in the PCO Licence Renewal Process
Here’s what’s involved in renewing your licence:
- Complete the Application Form
TfL provides a renewal application form (either online or via post). You’ll need to confirm your personal details, address, and driving history. - Medical Examination
Every driver must meet the DVLA Group 2 medical standard. If you’re over 45, you’ll need to submit a new medical with your renewal. For drivers over 65, this is required annually. - DBS Check (Criminal Record Check)
You’ll need an up-to-date Enhanced DBS check. TfL encourages drivers to sign up for the DBS update service, which makes future renewals easier. - Right to Work Check
Proof that you have the legal right to work in the UK is required. This can include a passport, biometric residence permit, or a Home Office share code. - Payment of Renewal Fee
The renewal fee is payable when submitting your application. Keep your payment reference safe as proof.
Common Mistakes to Avoid
Many drivers face delays with their PCO renewal due to small errors. The most common issues include:
- Submitting expired medical forms
- Forgetting to update personal details (such as a change of address)
- Not keeping the DBS certificate valid through the update service
- Leaving the renewal too late
To avoid problems, always double-check your documents before sending them and start the process as soon as possible.
Tips for a Smooth Renewal
- Apply Early – Aim to submit your renewal at least three months before your licence expires.
- Use the DBS Update Service – This saves time and money during renewals.
- Book Your Medical in Advance – Appointments with GPs can take weeks, so don’t leave it too late.
- Keep Copies of All Documents – In case TfL requests additional information.
Frequently Asked Questions About PCO Licence Renewal
1. How often do I need to renew my PCO licence in London?
Your PCO licence must be renewed every three years. TfL usually sends a reminder, but it’s best to start your renewal application at least three months before the expiry date.
2. What documents are needed for a PCO licence renewal?
For a smooth renewal, you’ll need:
- A completed renewal application form
- A valid DVLA Group 2 medical certificate (if required)
- An up-to-date Enhanced DBS check
- Proof of your right to work in the UK
- Payment of the renewal fee
3. Do I need a medical exam every time I renew my PCO licence?
Not always. Drivers under 45 don’t usually need to resubmit a medical unless there are health concerns. If you’re over 45, you’ll need a medical at renewal. From age 65, it becomes an annual requirement.
4. How long does the TfL PCO renewal process take?
Processing times can vary, but it often takes several weeks. To avoid any gap in your licence, apply as early as possible.
5. Can I work while my PCO licence renewal is being processed?
Yes, as long as your licence hasn’t expired. Once it expires, you must stop working until TfL issues your renewed licence.
Final Thoughts
Renewing your London PCO licence doesn’t have to be stressful if you plan ahead. By starting early, keeping your medical and DBS checks up to date, and ensuring all documents are accurate, you can avoid delays and continue working without interruption.
Your PCO licence is the key to your livelihood—make sure you protect it by staying on top of the renewal process.
